2007-2008 Student Organizations Handbook
Do you need to make a change to the officers or advisor of your student organization?
Download the Change of Officer or Advisor Form, complete it, and submit it to the Assistant Director of Student Activities for Student Organizations to make those changes right away!
Do you want to get an e-mail address for your student organization?
Download the E-mail Request Form, complete it, and submit it to the Assistant Director of Student Activities for Student Organizations to request an account today. An e-mail confirmation will be sent to your advisor when the account is active.
Do you want to get a website for your student organization?
Click here on the link for websites to find out how to register for a website for your organization.
Do you want to create a listserve for your student organization? If your organization is interested in creating a listserve for your members, please send a contact name for your group, individual email address and group email address (if your group has one), a "short name" (6 lowercase characters followed by "-l") and a long group name (group name) to jrowles1@uncc.edu. Instructions for how to use it will be sent once the list is created.
Need a checklist to help plan your organization's event?
Click here to download an Event Planning Checklist to help with your organization's next event.
Are you thinking about sending out a mass e-mail to the campus community about one of your student organization programs?
Don't do it. Read the following policy [UNC Charlotte Electronic Mail Policy (Policy #20)], so you are aware of University procedures. If you are looking to advertise your event, the Assistant Director of Student Activities for Student Organizations has a lot of other ways for you to contact faculty, staff, and students. In fact, you can post your event on the University website and television station by visiting Campus Events.
Do you need to reserve a room or technical equipment for a student organization event or meeting?
Visit with one of the friendly staff members from the Conference, Reservations, and Event Services Office or Technical Services. They will help you find a room or equipment that will fit your programmatic needs.
Are you about to plan a program and want to serve food to your student organization?
If so, read the following policy [UNC Charlotte Food Service Policy (Policy #71)], so you are aware of University procedures. Chartwells is the University catering service for all of your campus events. One of the friendly staff members from Chartwells will be able to assist you with the planning and presentation of your food and beverage needs.
Are you wondering where to hang posters and flyers to advertise a student organization event?
If so, read the following policy [UNC Charlotte Solicitations, Distribution of Materials, and Campus Displays Policy (Policy #40)], so you are aware of University procedures. Almost every building on campus has a general posting board for you to advertise events. The Cone University Center has many areas for you to post such flyers, but remember to get it stamped by the Information Desk before you post it. You can also put flyers in student organization mailboxes.
Do you need some guidance in writing your student organization's constitution?
Take a look at the following template as a sample when working on writing your student organization's constitution. This will help ensure that you include all the necessary components for approval.
