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Student Organizations

Student Union, Activities and Recreation

Resources

CONNECT YOUR STUDENT ORGANZIATION

  • EMAIL address for your student organization:

Click email request to submit an online request form.  An email approval confirmation will be sent to your advisor.  After your advisor has approved the request, the information will be sent to ITS.

Mass email...Don't do it!
Please read UNC Charlotte Electronic Mail Policy #304, so you are aware of University procedures.

  • MAILBOX for your student organization

All registered student organizations may apply for a mailbox located in the SGOC through OrgSync. Student organizations can use this mailbox for both campus and U.S. mail. Student organizations should use the following mailing address:

Your Student Organization Name
Student Government and Organizations Complex
Student Union, Room 212
University of North Carolina at Charlotte
9201 University City Boulevard
Charlotte, NC  28223

  • LISTSERV for your student organization:

If your organization is intereseted in creating a listserv for your members, please click listserv request to submit a request form.

EVENT PLANNING

  • Start with a detailed CHECKLIST:

Click here to download an Event Planning Checklist to help with your organization's next event.

  • Is your event ACCESSIBLE to ALL students?

Review the Accessibility Checklist to help your organization plan ahead in reguards to inclusion of individuals with a disability.  

  • RESERVE a room or technical services:

The Conference, Reservations, and Event Services Office or Technical Services will help you find a room or equipment that will fit your programmatic needs.

  • Serving FOOD at your event:

Read the UNC Charlotte Food Service Policy #709, so you are aware of University procedures.  Chartwells is hte University catering service for all of your campus events.  One of Chartwells' staff members will be able to assist you with the planning and presentation of your food and beverage needs.

EVENT ADVERTISING

  • DIGITAL SIGN in the SGOC:

The digital sign located in the reception area of the Student Government and Organizations Complex (SGOC) is there for you!  Available and FREE to all registered student organizations.  Events or announcements must be of student interest or student-oriented in nature, and must be open to the public or a broad segment of the campus community.  Download the Digital Signage Policy and learn how to take advantage of this advertising opportunity.

  • DIGITAL SIGNS in the Student Union:

Review Student Union Marketing Opportunities to get more information on all the advertising opportunities your organization has available throughout the Union.

  • BANNER in the Student Union Rotunda:

​Before you begin to make your banner, visit the Reservations office to reserve the banner space.  The space may not be available for the weeks you need you banner posted.

Banners can be 3' x 5' or 3' x 10'
Banners must be submitted to the Reservations office by Friday 5:00 p.m.
Banners are hung for 2 weeks. 

  • Add your event(s) to the Campus Events CALENDAR:

The University website is a great way to reach the public on and off campus.  Submit your event(s) to the Campus Events website by visiting Campus Events.

  • STUDENT MEDIA has marketing options for your organization:

Click Student Media to learn how to advertise in the Niner Times, NinerOnline.com, and Radio Free Charlotte.

  • How to distribute POSTERS AND FLYERS on campus:

Your group can hang posters and flyers throughout the University, but before you start, read UNC Charlotte Solicitation, Distribution of Magterials, and Campus Displays Policy 601.9.  Almost every building on campus has a general posting board for you to advertise events.  You can also put flyers in the student organization mailboxes, which are located in the Student Government and Organizations Complex (SGOC) Student Union 212.

PROGRAM RESOURCE SUPPLY CHECK-OUT

Items such as games, sport equipment, tents, decorations, gaming systems, and more are available for check-out to student organizations and divisions covered under SAFC.  These items are to be used as a supplement to programs and events occurring on-campus.  For more information about this program and a list of available items, please visit http://safc.uncc.edu/program-resource-supply-checkout-program.
 

BUDGETING

  • Download the BUDGET TEMPLATE below to start keeping records of all income and expenses for your organization.
AttachmentSize
SGOC Digital Signage Policy.pdf117.63 KB
Event Planning Checklist.pdf71.24 KB
Planning for an Accessible Event.pdf89.38 KB
Sample Budget Template.xls29.5 KB

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